Code School Finland – Privacy Policy

Last updated: October 2025

Code School Finland (“we”, “our”, “us”) is committed to protecting your privacy and processing your personal data transparently and lawfully.

This Privacy Policy explains how we collect, use, and protect your personal information in connection with our educational services, learning platforms, and website.

1. Data controller

Code School Finland Oy
Business ID: 2838482-7
Address: Uusikatu 24 G, 90100 Oulu, Finland
Email: info@codeschool.fi
Website: www.codeschool.fi

2. What personal data we collect

We collect only the information necessary to provide and improve our services. Depending on your role (e.g. teacher, student, administrator, partner, website visitor), we may process:

  • Identification and contact information: name, email address, phone number, organization, role or title

  • Account information: username, login credentials, language preference

  • Billing and payment details (for administrators or organizations purchasing services)

  • Learning activity data: course participation, progress, submissions, feedback

  • Technical data: IP address, browser type, device information, and cookies when you use our website

  • Communication data: messages sent via contact forms, support requests, or surveys

We do not collect or process any sensitive personal data.

3. Purpose and legal basis for processing

We process your data for the following purposes and legal grounds:

  • Providing and managing educational services and user accounts
    Legal Basis: Contractual necessity (GDPR Art. 6.1.b)

  • Managing customer relationships and billing
    Legal Basis: Contractual necessity / Legal obligation

  • Improving our content and services
    Legal Basis: Legitimate interest

  • Marketing and communication (e.g. newsletters)
    Legal Basis: Consent (can be withdrawn at any time)

  • Complying with legal and accounting obligations
    Legal Basis: Legal obligation

  • Website analytics and cookies
    Legal Basis: Consent (via cookie banner)

4. How we collect data

We obtain data:

  • Directly from you when you register, contact us, or participate in our trainings

  • From your organization (if it acts as the administrator of the service)

  • Automatically when you use our website or learning platform (via cookies and analytics tools)

5. How long we retain data

We keep personal data only as long as necessary for the purpose it was collected:

  • User accounts and course data: retained for the duration of the subscription and up to 12 months after termination

  • Invoices and payment records: 6 years (as required by Finnish accounting law)

  • Marketing data: until you withdraw your consent or unsubscribe

After these periods, data are securely deleted or anonymised.

6. Sharing and transfers of data

We may share personal data with trusted service providers who process data on our behalf, such as:

  • Hosting and learning platform providers

  • Payment processors

  • Email and communication services

All processors are contractually bound to comply with GDPR.
Some data may be processed outside the EU/EEA (e.g. in the United States) under the EU Standard Contractual Clauses or other lawful safeguards.

We do not sell or disclose personal data to third parties for commercial purposes.

7. Your rights

You have the following rights regarding your personal data:

  • Right of access – to know what data we hold about you

  • Right to rectification – to correct inaccurate or incomplete data

  • Right to erasure – to request deletion of your data when no longer needed

  • Right to restrict processing – to limit how we use your data

  • Right to data portability – to receive your data in a structured format

  • Right to object – to oppose processing based on legitimate interests

  • Right to withdraw consent – for marketing or cookies at any time

To exercise your rights, contact: privacy@codeschool.fi

If you believe your data has been mishandled, you have the right to lodge a complaint with the Office of the Data Protection Ombudsman, Finland (www.tietosuoja.fi).

8. Data security

We use appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction.
Access to personal data is restricted to employees and partners who need it to perform their duties and are bound by confidentiality obligations.

9. Cookies and website tracking

Our website uses cookies and similar technologies to ensure proper functionality and to analyse traffic.
You can manage your cookie preferences via the banner displayed on our site or through your browser settings.
See our separate Cookie Policy for details.

10. Updates to this privacy policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
The latest version is always available on our website. The date of the most recent update is shown at the top of this page.

Contact Us

If you have any questions or concerns regarding your personal data or this policy, please contact: info@codeschool.fi